Free Privacy Policy Templates. Download, Customize & Publish.

A privacy policy is a legal document that explains how your organization collects, uses, stores, and shares personal data. It is legally required in most jurisdictions if you collect any personal data from users. Laws requiring privacy policies include GDPR (EU), CCPA (California), PIPEDA (Canada), and the Australian Privacy Act. Even if not explicitly mandated by law, major app stores (Apple, Google), advertising platforms, and payment processors require a privacy policy. Failure to publish one can result in regulatory fines and loss of platform access.

Under GDPR, a privacy policy must include: (1) the identity and contact details of the data controller, (2) the data protection officer contact if applicable, (3) what personal data is collected and for what purposes, (4) the legal basis for processing each category of data, (5) how long data is retained, (6) whether data is transferred outside the EU and what safeguards apply, (7) the rights of data subjects (access, rectification, erasure, portability, objection), (8) the right to lodge a complaint with a supervisory authority, and (9) whether providing data is a statutory or contractual requirement.

The California Consumer Privacy Act (CCPA) requires businesses that meet certain thresholds to disclose: (1) categories of personal information collected, (2) purposes for which it is used, (3) categories of third parties with whom it is shared, (4) consumer rights under CCPA (right to know, delete, opt-out of sale, non-discrimination), (5) how to submit a verifiable consumer request, (6) a 'Do Not Sell My Personal Information' link if you sell data, and (7) the policy must be updated annually. CPRA (the CCPA amendment) added rights for sensitive personal information and data minimization requirements.

A privacy policy covers all personal data processing activities - what data you collect, why, how long you keep it, and user rights. A cookie policy (or cookie notice) specifically focuses on cookies and tracking technologies used on a website - what cookies are set, their purpose (strictly necessary, analytics, marketing), and how users can manage their cookie preferences. Under GDPR and ePrivacy Directive, you need both. Many websites combine them into a single document, but a separate cookie policy with a cookie consent banner is the recommended approach for EU compliance.

Update your privacy policy whenever: (1) you start collecting new types of data, (2) you change how you use existing data, (3) you add new third-party processors or data sharing arrangements, (4) new laws or regulations apply to your business, (5) you launch new products or features that affect data processing, or (6) at least annually as a general review. CCPA requires at least annual updates. Notify users of material changes - for GDPR compliance, actively re-obtain consent if changes affect the legal basis for processing.

Yes. All templates are jurisdiction-flexible by design. Download any template and edit in Word or PDF, or create a free Legitt AI account and let Lana AI tailor the data types collected, GDPR or CCPA compliance requirements, cookie policy, and jurisdiction-specific provisions in under 60 seconds - no manual editing required.